Finance Department | Full-Time

Reports to: Chief Financial Officer (CFO)

FLSA Status: Non-Exempt

Join RiverPeak Health

RiverPeak Health is seeking a highly organized, detail-oriented Payroll, Accounts Payable & Accounting Specialist to support the organization's financial operations through the accurate and timely processing of payroll, accounts payable, financial reporting support, and related accounting functions.

This multifaceted finance position combines payroll administration, accounts payable processing, and entry-level accounting support responsibilities. In addition to payroll and vendor payment functions, the position participates in month-end close activities, account reconciliations, financial reporting support, and audit preparation. The role offers opportunities for professional growth and exposure to broader accounting operations within a healthcare environment.

Essential Responsibilities

Payroll

• Review and audit employee timesheets for accuracy and compliance with wage and hour requirements.

• Process payroll adjustments, corrections, deductions, garnishments, and other payroll transactions.

• Prepare manual payroll checks when required.

• Review payroll reports and resolve payroll discrepancies.

• Respond to employee questions regarding payroll, taxes, deductions, and direct deposits.

• Coordinate payroll-related changes with Human Resources, including leaves of absence, benefit changes, and employee status changes.

• Support payroll tax compliance, payroll reporting, and payroll record maintenance.

• Maintain payroll records in accordance with applicable retention requirements and organizational policies.

Accounts Payable

• Process vendor invoices and payment requests accurately and timely.

• Match invoices with purchase orders, receiving documentation, and required approvals.

• Review invoices for accuracy, proper coding, and required supporting documentation.

• Resolve discrepancies involving vendors, invoices, purchase orders, and payment requests.

• Process approved non-purchase order invoices.

• Prepare and process accounts payable payment runs.

• Generate manual checks as necessary.

• Respond to vendor inquiries regarding payments and account discrepancies.

• Assist with vendor account maintenance and annual 1099 reporting activities.

• Maintain accounts payable records in accordance with established financial controls and record retention requirements.

Accounting Support Responsibilities

• Assist with month-end and year-end close activities.

• Prepare assigned account reconciliations and supporting schedules.

• Prepare and/or assist with recurring journal entries and supporting documentation as assigned.

• Prepare routine financial, payroll, and accounts payable reports.

• Support external audits, internal audits, and regulatory reviews by providing requested documentation and supporting schedules.

• Participate in financial system implementations, upgrades, testing, and process improvement initiatives.

• Assist with maintaining accurate financial records and supporting compliance with applicable accounting standards, organizational policies, and regulatory requirements.

• Assist with data collection and preparation of reports required for financial analysis, budgeting, and operational reporting.

• Investigate and resolve assigned account reconciliation discrepancies in a timely manner.

Additional Responsibilities

• Process contract labor and locum tenens invoices.

• Serve as a resource to employees, leaders, and vendors regarding payroll and accounts payable processes.

• Support audits, reporting requirements, and regulatory compliance activities.

• Identify opportunities to improve payroll, accounts payable, and financial processes.

• Maintain strict confidentiality of payroll, employee, financial, and organizational information.

• Adhere to established internal controls, segregation of duties requirements, and financial approval processes designed to safeguard organizational assets.

• Maintain compliance with applicable confidentiality, privacy, and information security requirements, including workforce information safeguards and HIPAA-related requirements when applicable.

• Perform other duties as assigned.

Minimum Qualifications

Required

• Associate degree in Accounting, Business Administration, Finance, or related field; or an equivalent combination of education and directly related experience.

• Minimum two (2) years of experience in payroll processing, accounts payable, bookkeeping, accounting support, or a closely related field.

• Strong attention to detail and commitment to accuracy.

• Excellent organizational, analytical, and problem-solving skills.

• Ability to manage confidential information with discretion.

• Effective verbal and written communication skills.

• Ability to work independently, prioritize competing responsibilities, and meet deadlines.

• Proficiency in Microsoft Office applications, including Microsoft Excel.

Preferred

• Experience in a healthcare environment.

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).

• Experience with financial, payroll, and document management systems such as UKG, ADP, Lawson, MHC, or similar enterprise software.

• Experience supporting month-end close, account reconciliations, or financial reporting activities.

Knowledge and Skills

Qualified candidates should demonstrate:

• Knowledge of accounts payable processes and payroll administration.

• Understanding of basic accounting principles and financial recordkeeping.

• Familiarity with Fair Labor Standards Act (FLSA) requirements and payroll compliance standards.

• Understanding of IRS reporting requirements, including payroll tax and 1099 processing.

• Knowledge of internal controls and sound financial practices.

• Strong proficiency with Microsoft Office applications, particularly Excel.

• Strong customer service and communication skills.

• Ability to identify, research, and resolve discrepancies effectively.

• Ability to maintain accuracy while handling multiple priorities and deadlines.

• Ability to work collaboratively with Human Resources, Finance, leadership, employees, vendors, auditors, and other stakeholders.

Working Conditions

• Primarily office-based environment.

• Frequent computer and data-entry work.

• Regular interaction with employees, leaders, vendors, auditors, and external stakeholders.

• Occasional extended hours may be required during payroll processing periods, month-end close activities, audits, year-end reporting, or other high-volume periods.

 Physical Requirements

• Ability to remain seated at a workstation for extended periods.

• Frequent use of computers, keyboards, telephones, and other office equipment.

• Ability to communicate effectively in person, by telephone, and through electronic communications.

• Ability to occasionally lift, carry, and move materials weighing up to 15 pounds.

• Ability to view computer screens and review detailed financial information for extended periods.

Why RiverPeak Health?

RiverPeak Health is committed to building a culture of excellence, integrity, accountability, compassion, and service. Join a team dedicated to supporting quality healthcare while helping build the financial and operational foundation of a growing rural healthcare organization.

General Statement

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. Employees may be required to perform other job-related duties as assigned. RiverPeak Health reserves the right to modify job duties, responsibilities, and requirements based on organizational needs, patient care requirements, operational demands, and changes in federal, state, or local laws and regulations.

As a condition of employment, applicants must successfully complete all required pre-employment screenings applicable to the position, which may include a criminal background check, fingerprint-based criminal history check, Office of Inspector General (OIG) exclusion screening, applicable state abuse, neglect, and exploitation registry checks, and a pre-employment drug screening. Applicants who do not meet the employment eligibility requirements based on the results of these screenings may be disqualified from employment, to the extent permitted by applicable law.

RiverPeak Health participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.

 RiverPeak Health is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.